Directorate of Postgraduate Studies
The main function of the Directorate of Postgraduate Studies is to coordinate all matters related to provision of higher education beyond the first degree. Specifically, it deals with marketing for post-graduate programmes, processing student admissions, managing examination results and disposal of candidates, facilitation of student research, formulation and processing of new post-graduate programmes, coordination of curriculum reviews and other related functions.
Directorate of Undergraduate Education
The Directorate of Undergraduate Education coordinate all matters related to provision of undergraduate education. Specifically, it deals with marketing for undergraduate programmes, processing student admissions, managing examination results and disposal of candidates, facilitation of student research, formulation and processing of new undergraduate programmes, coordination of curriculum reviews and other related functions.
Functions of the Directorate
The Directorate is responsible for coordinating undergraduate academic issues requiring SENATE approval from School and lower organs in the University. These include:
- The entire undergraduate admission process (advertisement, selection, admission and registration)
- All matters pertaining to Undergraduate examinations, including submission, through DVC-ARC, for approval by SENATE of examination results.
- Formulate and periodically update operational policies and procedures for introducing new academic programmes and courses at the university.
- Coordinate development of new undergraduate programmes and courses including their submission through DVC-ARC to SENATE for approval.
- Coordinate revision, where necessary, of existing undergraduate programmes and courses including their submission through DVC-ARC to SENATE for approval. This should include regular mounting of tracer studies followed by curriculum review.
- Formulate and periodically update the requisite operational policies and procedures for the review of undergraduate programmes.
- Formulate operational policies and procedures governing inter-school/institute teaching and allocation of resources to maintain such teaching.
- Ensure optimum utilization of teaching staff and learning space through coordination of inter- school/institute teaching, rationalization of courses across schools/institutes and central time tabling.
- Coordinate appraisal of teaching load of departments and advise the DV C-ARC accordingly on the recruitment needs of departments for academic, technical and administrative staff.
- Assist schools to coordinate practical training and field/research project courses, including preparation of budgets for the same for submission to Government through the Bursar’s Office.
- Establish, maintain and periodically update an Alumni Information Management System.
- Market MUHAS undergraduate programmes to potential clients.
- Establish, maintain and periodically update a Student Information Management System.
- Advice DVC-ARC on all matters pertaining to strategic, institutional and academic planning with respect to undergraduate Education, including consequential changes in the non-academic areas.
Directorate of ICT
The Mandate of the Directorate of Information and Communication Technology is to harness and mainstream information and communication technologies into all the operational and management functions of the University and ensure that new developments in ICT are embraced and used to promote the vision and mission of the University.
Information and Communication Technology (ICT) services at MUHAS have for a long time existed in the Department of Epidemiology & Biostatistics to provide technical assistance in data processing. In July 1998 the then Muhimbili University College of Health Sciences (MUCHS) benefited from the voluntary service of an Irish computer software engineer. It was around this time that the University established a Local Area Network (LAN) connecting 186 computers and providing full e-mail and Internet services through a wireless link with the Main Campus of the University of Dar es Salaam (UDSM) that was funded through a Sida-SAREC support.Subsequently funds were acquired to purchase a Satellite link (VSAT) from AFSAT through which a dedicated bandwidth of 256/512kbps up and down links respectively was obtained to cater for both email and internet services.
Further improvement of the LAN in the Muhimbili campus was made possible in 1999 through a Sida-SAREC support which made it possible to connect most of the buildings in the Muhimbili campus using an optic fibre system. The optic fibre network terminates at a single point in each building and, from here; distribution to other rooms is by a UTP cables network. In September 2003, the second phase started whereby the University of Dar es Salaam Computing Center was awarded a tender to install a structured Local Area Network (LAN) in Administration Block, School of Pharmacy, School of Dentistry, and Institute of Traditional Medicine, Institute of Public Health and Community Health Building. The original server room was located in the Old physiology block in a small and congested space for the number of servers and routers available at that time. A case was made to find a more spacious location and a room on the ground floor of the administration block was identified as the new server room. This room was prepared to be server room and appropriate installation was done but before servers could be moved to this room a brighter idea to relocate the server room to the top of the MPL building was suggested. After agreeing on this idea, the spacious room which used to be shelter for storage water tanks was partitioned to provide three rooms for servers, system administrators and hardware workshop.
Directorate of Continuing Education and Professional Development
The Directorate of Continuing Education and Professional Development (DCEPD) was established in 2007 to address shortage of current skills and knowledge of MUHAS staff and Tanzania workforce at large. MUHAS, for while, has been the leading producer of health workforce of different cadres serving the country. With the increasing national population at a rate of 2.9% per annum and therefore increase in demand of health workforce in the country, MUHAS has been responding by continuously increasing enrollment in each cadre.
To produce competent graduates to combat evolving health challenges facing the population, students need to be taught through modern learning and teaching techniques by competent instructors with the updated skills and knowledge. MUHAS through the directorate is dedicated to achieve this objective by coordinating and providing training to orient both academic and supporting staffs on best teaching and researching practices as well as coordinating periodic curriculum reviews and producing competence based curriculum.
As the country’s demand for continuing education in health sector is high due to continuous changes in health applied technology, invention of new good practices in delivery of health services, new prevention and treatment methodologies for newly emerging diseases as well as changes in health policies, MUHAS is committed to take a huge part in reducing this demand by being the recognizable center in the country for coordinating the education. By working with different partners including the government, NGO’s, donors and other medical institutions, MUHAS through the directorate, has been successfully in training professionals in health sector working in different locations to serve the country.
The directorate is governed by the following objectives towards coordinating CEPD courses for all health workers in the country:
- To coordinate, regulate and spearhead CEPD at MUHAS
- To conduct comprehensive CEPD needs assessment in the health and related sectors.
- To develop, strengthen and implement internal and external marketable CEPD programmes.
- To develop and use effective national and international networks and partnerships to promote CEPD.
- To embed CEPD activities and procedures within MUHAS set up.
- To develop an infrastructure, facilities and resources for the CEPD.
In pursuing effective coordination of CEPD programmes to improve skills and knowledge of MUHAS staffs and health workers in the country at large, the directorate executes the following functions:
- Facilitate and co-ordinate and regulate MUHAS CEPD activities.
- Conduct demand-driven CEPD courses.
- Oversee quality assurance and control of MUHAS academic programmes.
- Oversee professional development of MUHAS staff for enhanced CEPD delivery.
- Conduct regular market research and needs assessment of CEPD and effect appropriate interventions.
- Develop, promote, strengthen and maintain effective and sustainable infrastructure and institutional capacity for CEPD in the University.
- Promote and market CEPD capacities of the University.
- Develop distance education and ICT based continuing education programmes at MUHAS.
- Establish CEPD relevant partnerships with other education institutions, businesses, NGOs, local and international organisations.
- Promote the financial sustainability of CEPD activities in the University.
- Develop and maintain an accreditation and certification scheme for CEPD activities
Directorate of Library Services
The vision of the Directorate of Library Services is to become a full-fledged medical/health information resource centre, capable of providing specialized professional library, information and documentation services of the highest University, national and international standards, to the University, nation and beyond.
The University Library as an integral part of the University plays a central role in provision of required information resources to enable MUHAS fulfil its main functions of teaching, research and service delivery. Its mission is summarized in the following statements:
- To provide professionally organized, relevant and adequate library, information and documentation services that are readily and easily accessible for the purpose of supporting teaching, learning, service, consultancy and research at the College.
- To serve satisfactorily the diversified information needs of medical/health researchers, scholars, practicing professionals and consultants and the community in Tanzania.
- To act as a catalyst for improved standards of medical health information services in Tanzania.
- Promotion and conservation of Tanzania Medical health information (local content).
The University Library's current and planned activities are derived from its broad objectives, which include:
- To serve the information needs of MUHAS academic community (students, lecturers, researchers, practitioner and consultants)
- To develop and maintain a useful, purposeful and well-organized information database which acts as a tool and reference for information recording, storage retrieval and dissemination.
- To provide reference service, reprints, literature search and loans of reading materials both print and non-print for self-education.
- To scout, collect, preserve and maintain library materials and other educational resources and to facilitate optimal utilization of such resources
- To serve as the national focal point for the collection, organization and dissemination of Tanzanian medical/health information.
In order to enable the MUHAS Library to become a well functioning institution the following are the main activities:
- Collection development and maintenance.
- Provision of access to organized materials and reader services: including loans, reference and advisory services.
- Provision of information search, retrieval and dissemination through catalogues, bibliographic tools internet and databases.
- Collection organization including but not limited to classification, cataloguing, abstracting and indexing to ensure accessibility to library resources.
- Provide and conduct from time to time user education and survey (research).
- Coordinate library services at MUHAS and interlibrary loans within and outside the University.
- Scout, collect and maintain library collections and facilitate its optimal utilization.
- Readers' guidance services including provision of a logical but easy access to library collections.
- Develop and maintain a database of Tanzania medical/health information (local content) including submission of data to various health/medical databases including the African Index Medicus database.
MUHAS DPD Directorates