Directorate of Undergraduate Education
The Directorate of Undergraduate Education (DUE) coordinates all matters related to provision of undergraduate education. Specifically, it deals with marketing for undergraduate programmes, processing student admissions, managing examination results and disposal of candidates, facilitation of student research, formulation and processing of new undergraduate programmes, coordination of curriculum reviews and other related functions.
Functions of the Directorate
The Directorate is responsible for coordinating undergraduate academic issues requiring SENATE approval from School and lower organs in the University. These include:
- The entire undergraduate admission process (advertisement, selection, admission and registration)
- All matters pertaining to Undergraduate examinations, including submission, through DVC-ARC, for approval by SENATE of examination results.
- Formulate and periodically update operational policies and procedures for introducing new academic programmes and courses at the university.
- Coordinate development of new undergraduate programmes and courses including their submission through DVC-ARC to SENATE for approval.
- Coordinate revision, where necessary, of existing undergraduate programmes and courses including their submission through DVC-ARC to SENATE for approval. This should include regular mounting of tracer studies followed by curriculum review.
- Formulate and periodically update the requisite operational policies and procedures for the review of undergraduate programmes.
- Formulate operational policies and procedures governing inter-school/institute teaching and allocation of resources to maintain such teaching.
- Ensure optimum utilization of teaching staff and learning space through coordination of inter- school/institute teaching, rationalization of courses across schools/institutes and central time tabling.
- Coordinate appraisal of teaching load of departments and advise the DV C-ARC accordingly on the recruitment needs of departments for academic, technical and administrative staff.
- Assist schools to coordinate practical training and field/research project courses, including preparation of budgets for the same for submission to Government through the Bursar’s Office.
- Establish, maintain and periodically update an Alumni Information Management System.
- Market MUHAS undergraduate programmes to potential clients.
- Establish, maintain and periodically update a Student Information Management System.
- Advice DVC-ARC on all matters pertaining to strategic, institutional and academic planning with respect to undergraduate Education, including consequential changes in the non-academic areas.
FIVE YEAR ROLLING STRATEGIC PLAN 2009/2010 TO 2014/2015 - ABRIDGED VERSION
Directorate of ICT
Muhimbili University of Health and Allied Sciences (MUHAS) by then Muhimbili University College of Health Sciences (MUCHS) was the first institution in Tanzania to start using e-mail services. This entails that MUHAS harnesses and mainstreams Information and Communication Technologies (ICT) into all its operational and management functions and ensures that new developments in ICT are embraced and used to promote the vision, mission and core functions of the University. The Directorate of Information and Communication Technology is mandated to the development, management and maintenance of various ICT infrastructure, systems and services. DICT has four major sections namely Network and Servers Administration, Customer Services, Training, Research and Development, and Management and Information Systems.
Major various ICT infrastructure, systems and services being managed by the DICT include local area network (LAN), telephone network, video conferencing systems, Internet services, email services, websites, and other application servers and management information systems. All these systems and infrastructure are managed in a start-of-art server room which is fitted with robust and reliable power systems (solar power back up system and inverters).
All MUHAS major building are connected using high-speed fibre optic cables while internal connections are through structure UTP cables with a transmission speed of at least 100Mbps. The wired LAN is complemented by wireless hotspots around MUHAS and Chole campuses. Our Internet connection is connected to the high-speed national fiber optic backbone with the current bandwidth of 40 Mbps. Our telephone system is managed using digital PABX and structured telephone network which supports voice over IP (VOIP) technology. The DICT offers technical support to staff and students in the use of the ICT systems and services.
1. Mail Server (Zimbra) with calendar and booking features,
2. Student Academic Records Information System (SARIS),
3. Integrated Financial Management Information System (EPCOR),
4. Human Capital Management Information System (HCMIS),
5. e-Learning Management System (Moodle),
6. Integrated Library Information System (KOHA),
8. Institutional Repository System (DSpace),
9. Open Journal System
10. Dental Management Information System at MUHAS Dental Clinic
b. Dexis and
c. NHIF Claim Management Information System
11. Central Timetabling System (CELCAT)
12. Online Help Desk / Request Tracker
13. Online Telephone Directory
14. Online Research Data Capture (REDCap)
15. Conference Management System
16. REMARK software
ICT Services at MAMC - Mloganzila Campus
The following ICT infrastructure, systems and services are being installed and will be operational at MUHAS Academic Medical Centre (MAMC) during launch:-
1. Local Area Network (LAN) including Network Management System (NMS)
2. Wireless Network
3. Internet (Data/Voice) connection
4. Local Circuit Television (CCTV) for security surveillance and training/Theatre
5. Digital Telephone network and system (PABX)
6. Public Address System (PA)
7. Audio Visual Network and System
8. Fire Alarm Network and System
9. Nurse Call Network and System
10. Community Antennae/Access Television (CATV)
11. Access Control System (AC)
12. Building Management System (BMS)
13. Pneumatic Tube System
14. Hospital Management Information System (HMIS)
15. Picture Archival and Communication System (PACS).
16. Enterprise Resource Planning – Integrated Financial Management Information System
The DICT collaborates with the Directorate of Library Services to offer the Information Technologies (IT 100) course to all first year undergraduate and diploma students. DICT also provide data management courses to various students and staff. Furthermore, DICT is teaching Health Management Information Systems course to Postgraduate students at the School of Pharmacy. In order to provide practical skills to graduates and partly address unemployment problem, the directorate hosts ICT students on practical training from different Universities and training colleges within the country and from outside Tanzania. The DICT participates in various research activities and consultancy services whereby members of academic staff have managed to publish a number of journal articles in international peer-reviewed journals and presented in both international and local scientific conferences.
To ensure proper usage of ICT facilities especially wireless internet services, students and staff must register their computers and other computing devices e.g. tablets and smartphones with DICT to deter the misuse of ICT facilities, which include inviting guests, friends and others to use wireless in campus, to use computers for huge downloads of songs, movies and illicit materials. There is also ICT policy including security guidelines which indicated prohibited use of ICT facilities.
A number of services provided by the directorate of ICT at Muhimbili and Mloganzila campuses in including:-
1. Servers and network administration
2. Development, Management and maintenance of information systems
3. Development and implementation of various ICT policies, guidelines and standards
4. Preparation of requirements and specifications for ICT procurements
5. Inspection, acceptance and auditing of ICT goods and services
6. Management of ICT contracts
7. Staff and Students training on basic ICT skills and management information
8. User support/customer care
9. ICT research and consultancy
Directorate of Library Services
The vision of the Directorate of Library Services is to become a full-fledged medical/health information resource centre, capable of providing specialized professional library, information and documentation services of the highest University, national and international standards, to the University, nation and beyond.
The University Library as an integral part of the University plays a central role in provision of required information resources to enable MUHAS fulfil its main functions of teaching, research and service delivery. Its mission is summarized in the following statements:
- To provide professionally organized, relevant and adequate library, information and documentation services that are readily and easily accessible for the purpose of supporting teaching, learning, service, consultancy and research at the College.
- To serve satisfactorily the diversified information needs of medical/health researchers, scholars, practicing professionals and consultants and the community in Tanzania.
- To act as a catalyst for improved standards of medical health information services in Tanzania.
- Promotion and conservation of Tanzania Medical health information (local content).
The University Library's current and planned activities are derived from its broad objectives, which include:
- To serve the information needs of MUHAS academic community (students, lecturers, researchers, practitioner and consultants)
- To develop and maintain a useful, purposeful and well-organized information database which acts as a tool and reference for information recording, storage retrieval and dissemination.
- To provide reference service, reprints, literature search and loans of reading materials both print and non-print for self-education.
- To scout, collect, preserve and maintain library materials and other educational resources and to facilitate optimal utilization of such resources
- To serve as the national focal point for the collection, organization and dissemination of Tanzanian medical/health information.
In order to enable the MUHAS Library to become a well functioning institution the following are the main activities:
- Collection development and maintenance.
- Provision of access to organized materials and reader services: including loans, reference and advisory services.
- Provision of information search, retrieval and dissemination through catalogues, bibliographic tools internet and databases.
- Collection organization including but not limited to classification, cataloguing, abstracting and indexing to ensure accessibility to library resources.
- Provide and conduct from time to time user education and survey (research).
- Coordinate library services at MUHAS and interlibrary loans within and outside the University.
- Scout, collect and maintain library collections and facilitate its optimal utilization.
- Readers' guidance services including provision of a logical but easy access to library collections.
- Develop and maintain a database of Tanzania medical/health information (local content) including submission of data to various health/medical databases including the African Index Medicus database.
Directorate of Continuing Education and Professional Development
The Directorate of Continuing Education and Professional Development (DCEPD) was established in 2007 to address shortage of current skills and knowledge of MUHAS staff and Tanzania workforce at large. MUHAS, for while, has been the leading producer of health workforce of different cadres serving the country. With the increasing national population at a rate of 2.9% per annum and therefore increase in demand of health workforce in the country, MUHAS has been responding by continuously increasing enrollment in each cadre.
To produce competent graduates to combat evolving health challenges facing the population, students need to be taught through modern learning and teaching techniques by competent instructors with the updated skills and knowledge. MUHAS through the directorate is dedicated to achieve this objective by coordinating and providing training to orient both academic and supporting staffs on best teaching and researching practices as well as coordinating periodic curriculum reviews and producing competence based curriculum.
As the country’s demand for continuing education in health sector is high due to continuous changes in health applied technology, invention of new good practices in delivery of health services, new prevention and treatment methodologies for newly emerging diseases as well as changes in health policies, MUHAS is committed to take a huge part in reducing this demand by being the recognizable center in the country for coordinating the education. By working with different partners including the government, NGO’s, donors and other medical institutions, MUHAS through the directorate, has been successfully in training professionals in health sector working in different locations to serve the country.
The directorate is governed by the following objectives towards coordinating CEPD courses for all health workers in the country:
- To coordinate, regulate and spearhead CEPD at MUHAS
- To conduct comprehensive CEPD needs assessment in the health and related sectors.
- To develop, strengthen and implement internal and external marketable CEPD programmes.
- To develop and use effective national and international networks and partnerships to promote CEPD.
- To embed CEPD activities and procedures within MUHAS set up.
- To develop an infrastructure, facilities and resources for the CEPD.
In pursuing effective coordination of CEPD programmes to improve skills and knowledge of MUHAS staffs and health workers in the country at large, the directorate executes the following functions:
- Facilitate and co-ordinate and regulate MUHAS CEPD activities.
- Conduct demand-driven CEPD courses.
- Oversee quality assurance and control of MUHAS academic programmes.
- Oversee professional development of MUHAS staff for enhanced CEPD delivery.
- Conduct regular market research and needs assessment of CEPD and effect appropriate interventions.
- Develop, promote, strengthen and maintain effective and sustainable infrastructure and institutional capacity for CEPD in the University.
- Promote and market CEPD capacities of the University.
- Develop distance education and ICT based continuing education programmes at MUHAS.
- Establish CEPD relevant partnerships with other education institutions, businesses, NGOs, local and international organisations.
- Promote the financial sustainability of CEPD activities in the University.
- Develop and maintain an accreditation and certification scheme for CEPD activities
MUHAS DPD Directorates