Directorate of Human Resource Management and Administration (DHRMA)
The Directorate of Human Resource Management and Administration (DHRMA) is mandated to execute various Human Resource Functions for the University. Among others, the Directorate has to ensure that the University Human Resource needs have been fulfilled. The Directorate promotes the University performance through effective and efficient administration of the Human resource functions. It has the duty to maintain a working environment that encourage employees to achieve the University goals as well as the individual professional goals. The is comprised of three departments as listed here under: –
(i) Department of Human Resource Planning and Development
(ii) Department of Human Resource Salaries and Benefits
(iii) Department of General Administration Services.
Activity Report Highlights for 2016/2017.
Staff Establishment and Recruitment: During the period under review, the Directorate did not receive any work permit from Permanent Secretary, Public Service Management and Good Governance. This made the Muhimbili campus to have a total number of 627staff as at 30th June, 2017 from 656 in July 2016. Among these, 298 were academic staff and 329 administrative and technical Staff.
During the period under review, The Directorate received work permit to recruit staff 263 for of MUHAS Academic Medical Center (MAMC). Out of these, 50 were new positions and 49 staff were employed. A total of 213 positions were approved to be filled through transfer and 127 positions were covered as at June, 2017. In May 2017 MUHAS received another permit of 104 positions for MAMC.
Code of Ethics and Conduct for University Council Members: During the reporting period the Directorate facilitated development of Code of Ethics and Conduct for University Council members, which was directed by the Treasury Registrar and customized to suit MUHAS and guide University Council Members to act in an ethical and professional way while observing compliance with rules and regulations during decision making and implementation of the same. The purpose of the code was to enable Council members to understand clearly what is required of them in terms of ethical conduct and standard of performance. The Universities and all other Public Corporations are required to adopt and make use of the code after customization.
Staff Training and Development:During the period under review the Directorate continued to ensure that competent, functional, relevant and adequate human resource with appropriate skills-mix and competencies are in place. In recognition of the importance embodied in the staff training, the University continued to train its employees both locally and oversee and it continued to encourage and support individual’s efforts. In this respect employees were trained on the job and others attended Form four, Diploma, Undergraduate degree, Masters and Postgraduate programs. A total of 110 staff were trained during the Financial Year 2016/2017.
Management and Leadership Training
Corporate Governance Training for Deans, Directors and Heads of Major Administrative Units: During the reporting period, Corporate Governance Training in respect of Deans, Directors and Heads of Major Administrative Units was conducted for two days from 1st and 2nd June, 2017 and 29 leaders attended the training. The training was facilitated by Tanzania Institute of Directors.
OPRAS Training for Deans, Directors, Heads of Departments and Administrators: During the period under review, OPRAS training for MUHAS Deans, Directors, Heads of Departments and Administrative officers was organized and conducted on 22nd and 23rd, May, 2017 and it was facilitated by Mzumbe University. Among other things, participants were equipped with skills on how to cascade objectives.
Induction Training for Newly Recruited Staff both for MUHAS and MAMC: During the reporting period, Induction training for newly employed staff was conducted. A total number of One Hundred and Fifty (150) were trained for four (4) days i.e. 15th, 16th, 17th & 18th May, 2017 by Tanzania Public Service College and the training was successful. This went hand in hand with taking oath which was administered by the Vice Chancellor.
Records Management Training: During the reporting period, Records Management Training for Records Management Assistant, Personal Secretaries and some of Administrative staff was conducted. A total number of Thirty-Nine (39) were trained in five days i.e. 7th, 8th, 9th, 12th and 13th June, 2017 by Tanzania Public Service College. The training aimed at introducing a new, modern and centralized system of record keeping and management.
During the reporting period , thirty-two (32) staff were promoted to higher ranks. Among the period’s promotions, academic staffs were twenty-three (23) while administrative and technical staff were nine (9). The promotions were subject to approval by PO-PSM&GG trough HCMIS.
Retirement & End of Contract for Academic staff: During the reporting period, post retirement contracts in respect of eight (8) retired academic staff ended and the same were not approved for renew by President’s Office, Public Service Management due to age limit.
Retirement of Administrative staff: During the reporting period, a total of sixteen (16) administrative staff retired due to compulsory retirement age for civil servants.
Post Retirement Contracts: Twenty three (23) staff were given post retirement contracts by President’s Office – Public Service Management and Good Governance, which makes a total of fifty six (56) academic staff who are on post retirement contracts as of 30th June, 2016.
Staff Turnover and Retention.
During the year under review, a total of five (5) staff resigned from employement. The attrition rate was 0.76 % while the retention reached 99.24 %.
Staff Disciplinary Issues.
During the reporting period, disciplinary herings were conducted for seven (7) staff due to various disciplinary disciplinary issues. Five (5) staff had forged secondary school certificates, one had received two salaries and one had acted unprofessionally during performance of his daily work.