MUHIMBILI UNIVERSITY OF HEALTH AND ALLIED SCIENCES

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Students Services Bureau ( SSB)

STUDENTS HEALTH SERVICES:

Sick students
Admitted and out patient

STUDENTS ACCOMMODATION SERVICES:

Room allocation
Rental fees collection
Enforce Students’ Tenancy Agreement

HOSTEL MAINTENANCE SERVICES:

Reporting mechanism
Follow up mechanism
Educating students their accountability of proper use and maintaining facilities

CATERING SERVICES/CAFETERIA:

Cleanness/hygienic – disposal of waster
Environment, service provider, all process at the kitchen/food
Food/juices preparation
Saving dishes and other utensils
Quality and quantity of food
PR of service provider/servers
Prices control
Garbage disposal

HOSTEL CLEANNESS SERVICES

Inside the hostels
Outside the hostels
Gardening

SECURITY ISSUES

Security of student properties
Reporting mechanism
Awareness creation

SPORTS AND GAMES

Leadership
Sport gear
Sport and time tabling
Inter University sports competition and awards
Meeting and preparation (in/out)
In door games

ENTERTAINMENTS

TV
Talents shows
Motivational and awards

Counseling and Guidance

SERVICES OFFERED AT THE COUNSELING & GUIDANCE UNIT:

1.Counseling and Guidance to Students and Staff

Academic Counseling:
Is offered to students who need help with time management. What to read, how and when.
Test anxiety, test taking,
Public speaking or other issues dealing with their academics and even their social.

Personal Counseling: (This can be individual or couples) is available for concerns such as:

Grief resolution,
Relationships,
Family issues,
Abuses,
Eating disorders,
Self-esteem,

Depression and other issues of concern to students.
Crisis Intervention: Is available for emergencies regarding student safety and well-being, these include:

Suicidal thoughts or attempts
Threats to other persons,
Sexual attack and
Severe depression.

CONSULTATION:
For any students, or even staff who are concerned or came to know about the unusual, problematic or potentially harmful behavior of others Are also requested to report the cases to the counseling unit, so that we can solve the problem(s) i.e when you see any unusually behavior please report immediately. This is done not for the purpose of disclosing some ones information but for the case of helping him/her.
REFERRALS:

For psychiatric cases consultations are also made by the Counseling unit to psychologists at the psychiatric Ward/Department at MNH
For legal cases/ legal aid consultations are also made at legal unit/ to consult MUHAS legal officer/counsel

CONFIDENTIALITY:

Counseling respects and protects the individual student's/client’s right to privacy and believes that a commitment to confidentiality is very important to effective and successful counseling.
Information which is obtained in the context of a counseling relationship may be released to other individuals and agencies only with the student’s permission. There are some exceptions, these exceptions include situations involving threats to ones self and threats to others.

SOME ISSUES THAT ARE MAINLY REPORTED AT THE COUNSELING AND GUIDANCE UNIT:

Feeling tense, worried, depressed/ constant feeling of sadness.
Need to confirm an important decision.
Feeling discouraged, confused.
Concerned about alcohol/drug usage.
Can't Concentrate.
Feeling lonely or alienated.
Uncomfortable with people in groups.
Trouble with parents or partner.
Uncertain/doubtful/in doubt about personal relationships.
You may want to understand yourself better.
Need someone to help you sort out your options.
Wondering what you're doing here, where you're headed and how to get there.

ELIGIBILITY FOR SERVICES:
ALL students are eligible: All students currently enrolled at MUHAS, are eligible to receive counseling services that is available from 8.00 am – 5.00pm Monday – Friday; but in case of emergence you can use HELP LINES 24 HOURS A DAY, SEVEN DAYS A WEEK.
APPOINTMENTS:

Appointments can be made by contacting a Counselor, but our intention is to help students as soon as the problem arises/ as soon as they need help. The unit is committed to seeing/ helping students as quickly as possible. WALK IN CLIENTS ARE WARMLY WELCOME AT ANY TIME.

2. HANDLING STUDENTS WITH DISABILITY:

Identify them
Solicit funds to support them
Providing moral support

3. HANDLING MENTORING PROGRAMME:

Coordinating mentorship
Distributing mentoring interview guide and forms
Collecting mentoring forms for evaluation

4. HANDLING CONFLICTS AMONG STUDENTS

Conflict managements and resolution

Pamoja Project

Project Overview
This dental volunteer project is a collaboration between the European Dental Students’ Association (EDSA), the Tanzanian Dental Students’ Association (TDSA) and Muhimbili University of Health and Allied Sciences (MUHAS). The project idea was conceived by Dr Juha Ruotoistenmaki, Olivia Johnson King and Antun Sablek at the Association of Dental Education in Europe (ADEE) conference in August 2013.
The volunteer project will be located in Tanzania, specifically Dar es Salaam and Morogoro. Currently the dentist to population ratio in Tanzania is about 1:120,000 people compared to a ratio of 1:7,500, recommended by the World Health Organization (WHO) in developing countries. With the aforementioned ratio in mind, it became clear that EDSA, TDSA and MUHAS could work together to make a significant impact on the provision of oral health care in Tanzania.
Following the ADEE conference in 2013 and with the support of the Finnish Ministry of Foreign Health, Dr Ruotoistenmaki, Olivia Johnson King and Antun Sablek made a trip to Tanzania in September 2013 to establish links between the EDSA, TDSA and MUHAS. In July 2014, Olivia Johnson King (Kings College London, Dental Institute) returned to Tanzania with two other EDSA delegates; Cristina Rizea (Carol Davila University, Romania) and Tomas Ryan (Trinity College, Dublin) to conduct a feasibility study and finalise the plans for the dental volunteer project, which will commence in August 2015.

Students Administration

Handling:
Students Religious groups:

Muhimbili Fellowship Evangelical Students ( MUFES)
Muhimbili Muslim Students Association (MSAM)
Efatha Intellectual Organisation (EFATHA–E.I.O)/EPHATA MINISTRIES
TUCASA-THISDASO
CASFETA- TAYOMI
CASFETA- TAG
Jumuiya ya Katoliki Muhimbili (JKM)
Seventh Day Adventist (SDA)

Professional Association:

Tanzania Medical Students Association (TAMSA)
Tanzania Medical Laboratory Students Association (TAMELASA)
University Nursing Students Association of Tanzania (UNSATA)
Tanzania Environmental Health Students Association (TEHSA)
Tanzania Dental Association (TADSA)
Students Clubs
Gender Club
Save Life Club
Rotary Club
Youth of United Association of Tanzania (YUNA)
Win and Learn Club

HANDLING STUDENTS ADMINISTRATIVE ISSUES:

Letter writing/responding
Doing follow up of all directives
Organizing, Conducting and Managing all DOSO meetings
Annual report writing, quotably reports,
Preparations of other Students’ meeting i.e Students and TCU
Overall in charge of all administrative activities.

Organizing and Coordinating Students Induction Workshop

Coordinating First Year Students Orientation Programme

Coordinating Students’ Events such as Fresher’s Ball

Safari

Guiding Students Leaders (MUHAASO)
Introducing students to other Institutions by liaising with Schools.

Eligibility & How to Apply

As a general rule all MUHAS bonafide East African and foreign students pursuing degree and non degree programmes on full time basis shall be eligible for getting accommodation services in the halls of residence.

Specific Criteria for Rooms Allocation

Accommodation on Medical Grounds/Disability

The University recognizes that students who are severely disabled or suffer from mental health disability or severe medical impairment can not effectively carry out their University studies unless they are provided with University accommodation. The students Services Bureau (SSB) will therefore consider accommodation to students on medical grounds and disabilities before considering other groups of students. However, consideration for such applications will be made only after they have been approved by the recognized medical practitioner via the office of the Dean of Students.

New students (both Undergraduate and graduates) need to complete the Disability Assessment Form (DAF) that is distributed by MUHAS Admissions Department. To be eligible, students must meet one of the eligibility criteria listed below with supporting medical certificates stating specifically how they meet the relevant criteria.

The student has a permanent and substantial disability which means they are unable to walk or have very considerable difficulty in walking for a distance of more than 100 metres.

The student’s disability requires specialist adaptations or facilities not available in off campus accommodation.
The student has a medical condition treated by chemotherapy or dialysis.

It should be born in mind that the existence or pre-existence of disorders that are well controlled and have responded to medical treatment, even though there is a continuation of medical treatment, does not necessarily constitute medical or disabled grounds for on-campus accommodation. Students with disabilities or approved medical problems are urged to contact the Students Services Bureau for consideration at a very early stage, normally at the end of the academic year or immediately after they receive their room application forms. Making applications at the earliest possible time will provide opportunity to SSB to best meet their requirements. New students with disabilities who require special accommodation facilities shall in detail, state their needs in writing at the time of application and attach copies of supporting medical certificates. It is recommended that students with very special needs should consult the office of the Dean of students for further advice. Continuing students who develop serious medical condition, which may qualify them for accommodation, will be given individual consideration. Such special requests must be made in writing, and supported by medical evidence from an approved health authority including University Health authorities.

Foreign students

Those classified as foreign students by the University will be offered University accommodation for the duration of their course provided that they remain fully registered as University students. Bonafide foreign students will be invited to submit their application forms through the SSB office for consideration.

Undergraduate Students

Accommodation facilities for Undergraduate students enrolled at the Muhimbili University of Health and Allied sciences are limited. The University neither guarantees accommodation to any student nor is it obliged to provide the same to undergraduate students. Except for those listed in 2.1.and 2.2.above, accommodation priorities for undergraduate students will be guided by the criteria listed below as approved by the council in the following order:

(i) Students in their clinical years of training

(ii) Female first year undergraduate students from upcountry

(iii) First year male undergraduate students from upcountry

(iv) Continuing female student from upcountry

(v) Continuing male students from upcountry

(vi) MUHASSO leaders

(vii) Any other student

Given the order above, SSB in collaboration with the office of the Dean f Students should establish the names of upcountry students and those living within and around Dar es salaam.

This data should be compiled and made available in the SSB database for use during room allocation exercise.

It should be noted that consideration for accommodation will only be given to students who have duly completed application procedures. Students will be invited to submit their application forms through the SSB office towards the end of the second semester in every academic year.

Off-Campus Accommodation

Students who do not manage to get on-campus accommodation are advised to look for off-campus accommodation, in which agreement should be entered between the students and the respective landlords.

The SSB in collaboration with the office of Dean of Students can assist in making available a list of off-campus accommodation facilities for students who find it difficult to locate the same.However,it should be clearly known and understood that the agreement still remains between the student and the landlord.

Postgraduate Students

Accommodation facilities for postgraduate students are currently very limited. The University does not guaranteed accommodation and as it is the case with undergraduate students, it is not obliged to provide the same to postgraduate students. Therefore, postgraduate students are strongly advised to arrange for their own accommodation before they come to the University.

Despite the limited accommodation facilities however, postgraduate students are also eligible to apply for University accommodation every academic year for the duration of their course provided that they are fully registered and are on full time study. Unlike undergraduate students, postgraduate students will be accommodated on a first come-first served basis.

For More details See the Accomodation Policy

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